Is Your District Ready for 2025? Why Now Is the Time to Evaluate Your FM Software

Flipping the calendar to a new year is the time many reflect on the last twelve months. 

While this is usually reserved for personal goals and growth, it should also apply to your school system’s well-being. 

That includes reevaluating any software partners and other vendors to ensure your district’s success in the new year.

If you currently utilize facilities management software, the first month of 2025 is an ideal time to assess current partnership benefits. Similarly, if your district doesn’t currently use FM software, January is the perfect time to explore a partnership that can streamline operations.

We’ll explore what competencies you should expect from your provider and detail some software benefits.  

Here is what leading software solutions are providing to school districts in 2025: 

Asset tracking and management 

Assets are critical to schools and a massive part of the district budget. On average, facilities assets are worth 50x more than technology assets. Beyond their budgetary importance, they are also critical to healthy school operations. That’s why it’s essential to track and maintain these investments. 

With leading facilities management software, users track, maintain, and plan for future asset investments. It also reduces inefficiencies and allows users to track asset performance in real-time. 

Improved district safety

Safety is the most important consideration for school districts today. But with ever-evolving needs, larger student populations, and heightened security concerns, districts must adapt to meet modern safety challenges. 

Leading districts aim to keep students, faculty, staff, and the community safe. To do that, many look to a dependable solution called interactive mapping.

The feature provides real-time, detailed, and accessible school campus maps. Users can identify exact emergency event locations. First responders can leverage this information to easily identify key access points, locked doors, and evacuation zones. This information helps school officials perform emergency shut-offs or locate critical equipment during a crisis. 

Increased efficiency, reduced spend

Effective facilities management software increases organizational efficiency. From maintenance teams to outside contractors, operational staff benefits from a centralized management platform. 

Leading FM software records the time it takes to complete work orders and maintenance tasks. This tracking capability ensures teams complete tasks efficiently, reducing downtime and labor costs. 

Seamless event management

Schools are community event hubs. From sports games and PTA meetings to performances and community gatherings, districts are integral in community activities.

Managing these events efficiently requires coordination across departments to avoid scheduling conflicts, ensure room availability, and address setup or teardown needs. Facilities management software helps schools streamline these processes. 

Staff can reserve spaces, manage equipment, and coordinate custodial services within a centralized platform. This eliminates double bookings, reduces miscommunication, and ensures every event runs smoothly, keeping the focus on students and community engagement.

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Better access to funding

A robust facilities management system tracks data and generates comprehensive reports that leaders can use to secure funding. Grant applications, budget proposals, and bond initiatives often require detailed evidence of asset conditions, maintenance schedules, and future needs.

With facilities management software, districts can leverage reports quickly and accurately. This transparency increases the likelihood of securing funding for future projects, ensuring schools have the resources to succeed.

Why future-proofing your district matters

Facilities management software is no longer a luxury—it’s a necessity for schools aiming to stay ahead in an increasingly complex industry. 

By adopting a leading FM software solution, districts can improve efficiency, enhance safety, and maximize budget utilization while ensuring compliance with state and federal regulations.

If your district already uses a facilities management platform, January is the perfect time to evaluate your provider. Consider their ability to provide the above benefits. Additionally, assess their customer service, software scalability, and the return on investment you’ve experienced so far. 

If you’re not using a facilities management system yet, now is the time to explore your options. The right solution can revolutionize the way your district operates. A good partner can help you free up valuable time and resources to focus on what matters most—educating students.